Each day, you will receive a COVID-19 update, focused on what you need to know, what you need to do, and what you need to share. Please print this out to share as a Huddle Sheet with your team.

TODAY’S COVID-19 INFORMATION
NEW:
Epidemiology Data and Notes
NEW: When to Schedule your Vaccination
NEW: Denver Health Staff Vaccination Numbers
REMINDER:
COVID-19 Staffing Request
REMINDER: Registration Process for COVID-19 Vaccination
REMINDER: COVID-19 Vaccine Information on your Cell Phone
REMINDER: Talking Points for Vaccine Inquiries for Denver Health Patients
REMINDER: Cyber Threats – Exercise Caution and Keep Denver Health Safe
Helpful links
Resources

What You Need to Know

As of 6:30 a.m. today, Denver Health had 36 inpatient COVID-19 cases (+3 from yesterday).

For more information, please visit the Denver Public Health COVID-19 Data Summary (please use Edge or Chrome). The website is updated daily and contains data on cases, hospitalization, deaths, testing and symptom monitoring.

REMINDER: COVID-19 Staffing Request

As we continue to work through the COVID-19 surge, the IC Logistics Team has developed an updated, simple process to request temporary labor when COVID-specific staffing resources are needed. This process uses SmartSheet to ensure streamlined tracking of requests and expedite approval.

Covid-19 Staffing Request Process: Click this link to make a COVID staffing request
*For day-to-day permanent position requests, please submit requisitions through COMPASS.

Please note, all positions that were approved on 12/9/2020 for 5.2 COVID Surge Plan have already been captured. Please do not fill out a form for these positions. For questions, please email COVID-19@dhha.org

What You Need to Share

NEW: When to Schedule your Vaccination

We encourage all employees to work with their managers on an appropriate time to receive the vaccine. We do approve of employees receiving it on the clock, as we do with flu vaccine.

NEW: Denver Health Staff Vaccination Numbers

  • 232 employees have received the first dose of vaccination (as of 10:42 AM today)
  • 3,277 employees scheduled for vaccination
  • 1415 employees have invitations but have not signed up yet
  • 394 employees have not signed up for MyChart but have invitations waiting once they do.


REMINDER: COVID-19 Vaccination Registration & Process
Note: Please review, and if needed, print and post the below communication (attached as a PDF) to staff common areas, and have copies on hand for those who need them.

So far, 1604 employees have been scheduled (and/or received their COVID vaccination). Staff should login to MyChart click appointments to schedule their vaccination. Approximately 394 staff members who are eligible to get the vaccine have not yet created a MyChart account. An additional 1415 staff members need to log into their MyChart account and respond to their invitation. For all those who have not completed the registration process, please do the following:

1. Fill Out the COVID-19 Vaccination Pre-registration Form: All employees should have received the pre-registration invite. All staff should complete this form to indicate if they are interested in, might be interested, or not interested in receiving the vaccine. If you change your mind at any time, email COVID_Vaccine@dhha.org to request another form.

2. Ensure You Have a MyChart Account (Setup Help is Available): Communication about vaccine scheduling will be sent to the email associated with your MyChart account when your vaccine time comes up. If you do not have a MyChart account, you will receive an invite to set one up. If you are having trouble setting up your MyChart account, or scheduling:

Call MyChart Support at 303-602-4380
Times: Monday thru Friday 8 a.m.-10 p.m.
Please note: The Help Desk cannot assist with this request.

IMPORTANT: If you believe you are included in the 1A/1B group, but have not received expected communication on next steps:

· Log In to MyChart to see if you have an invitation for vaccine registration.
For login or support help: Call MyChart support (303-602-4380)

· If no invitation to register exists in MyChart, email COVID_Vaccine@dhha.org

3. Receive Your Invitation: Once your MyChart account is active, you will receive an invitation to schedule your first of two appointments through MyChart. For 1A/1B groups, these invitations were sent to those who indicated interest in receiving the vaccine. Important note: You need to LOG IN to MyChart to view the invitation to schedule the vaccination. The push from MyChart to email might not happen if you have blocked emails from MyChart or if you have a different email associated with MyChart than you usually use. Contact MyChart support for any MyChart access issues.

4. Schedule Your Vaccine: Schedule your appointment before you are scheduled to be off for a day or two in case you have mild post-vaccine symptoms. If not possible, schedule the next best option and notify your manager so they may work with you to facilitate coverage while you leave the unit to get vaccinated or if you feel ill after receiving it.

5. Get Your First Dose; Schedule Your Second: After your vaccine appointment is complete, you will wait 15 minutes to be monitored for a reaction. During that time, you will receive an invite through MyChart to schedule your 2nd vaccination.

Note: We are optimistic all employees in the 1A/1B prioritization groups will be offered the vaccine by Jan. 15, due to the anticipated arrival of the Moderna vaccine by the week of Dec. 21. Future vaccine clinics, likely in early January, will be offered at sites other than the main campus. If you need to wait to be vaccinated until a later date, Denver Health will work with you to get you vaccinated.

Vaccine Information

FACT SHEET: COVID-19 VACCINE SAFETY and EFFICACY

FACT SHEET: COVID-19 VACCINE DISTRIBUTION INFORMATION FOR STAFF

FAQ: COVID-19 VACCINE FREQUENTLY ASKED QUESTIONS

REMINDER: COVID-19 Vaccine Information on your Cell Phone

You can access the fact sheet and additional information on the Help Center by pointing your cell phone camera at this image.
Information is updated regularly, so please check frequently for new information.

REMINDER: Talking Points for Vaccine Inquiries for Denver Health Patients

We know that many frontline staff continue to receive inquiries from patients regarding the timing and availability of COVID-19 Vaccine. If you receive inquiries, please utilize the approved talking points in this link: Vaccine Distribution Information for Patient Inquiries

REMINDER: Cyber Threats – Exercise Caution and Keep Denver Health Safe

Cyber threat actors are actively attempting to infiltrate health care organizations with ransomware. Some of these threats are targeting the COVID-19 vaccine supply chain. PLEASE be very careful with emails – pause, review the email including any links – hover over the link with your mouse pointer to ensure the actual Internet location matches the email. Hesitate before opening attachments within emails with the [EXTERNAL] tag in the email Subject Line. Clicking on a malicious link can cause Denver Health to fall victim to Ransomware or other security breaches. This could disable critical systems needed for patient care, including Epic, PACS, Biomed devices, etc. We need your help in preventing these threats from being successful.

Helpful Links:

Colorado Department of Public Health and Environment – Vaccine for Coloradans

Colorado Department of Public Health and Environment Coronavirus Information

Denver Department of Public Health and Environment Coronavirus Information

Centers for Disease Control and Prevention Coronavirus Information

Denver Public Health Website

Denver Health Visitor Policy

Please email COVID-19@dhha.org with any questions.

Denver Health COVID-19 Resources:

COVID-19 Staff Resources section on our website

Staff Screening and Testing FAQ

Coronavirus Share Point site

Denver Health COVID-19 Help Center which allows you to search for documents and resources

RISE Subsite – please note the new hours: 10:30 a.m. – 8:00 p.m., 7 days a week

RISE Virtual Group Support Registration

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